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Home / Research and Service / Office of Sponsored Programs and Research / Research Policies and Procedures / Award Management / Sponsored Project Reporting

Sponsored Project Reporting

Most sponsors require financial and technical reports during the life of a sponsored project.

Other reports, such as reports of inventions and the final inventory of equipment, may also be required. While the Research Foundation (RF) prepares and submits interim and final financial reports, the Principal Investigator (PI) is responsible for progress reports. This guidance will focus on progress reports.

PIs should contact their Grants Officer (GO) with questions about reporting requirements for their sponsored projects.

Progress Reporting Requirements

The PI uses progress reports to document progress with the originally proposed project plan. This report is an opportunity for the PI to explain the highlights, the setbacks, changes to initial plans, and the project accomplishments.

The requirements for completing progress reports differ from sponsor to sponsor. The notice or letter of award (NoA/LoA) should inform the grantee of the reporting requirements. If the progress report must include a budget or financial information, please involve your GO ahead of time.

The submission method for progress reports may also vary. Foundations typically request progress reports via email, while federal sponsors will demand that awardees submit their reports via an electronic system such as eRA Commons. Once again, the NoA/LoA will clarify the submission method.

Generally, Business Officials/GOs are responsible for submitting progress reports. Please send your progress report to your GO at least 3 days before the report’s due date to ensure a proper review of the administrative and financial components of the report and timely submission.

NIH and Research Performance Progress Report (RPPR)

Award recipients use the RPPR to submit progress reports to NIH on their grant awards. The below table provides an overview of the annual RPPR, the final RPPR, and the interim RPPR.

For additional information, click here or contact your GO.

Types of RPPRs What? When? Who? Where
Annual RPPR
  • Use to describe a grant’s scientific progress, identify significant changes, provide personnel report(s), and
    describe plans for the subsequent budget period or year. This annual deliverable should report on activities from the last 12 months.
  • Streamlined Non-Competing Award Process (SNAP) RPPRs are due approximately 45 days before the next budget period start
    date.
  • Non-SNAP RPPRs are due approximately 60 days before the next budget period start date.
  • Multi-year funded (MYF) RPPRs are due annually on or before the anniversary of the budget/project period start date of the award.

The exact start date for a specific award may be found in grants status in eRA Commons.
  • Only the project director/principal investigator
    (PD/PI) or their PD/PI delegate can initiate
    RPPRs.
  • Only a Signing Official (SO) or PI (if delegated Submit by the SO) can submit the Annual, Interim, and Final RPPRs.
Final RPPR
  • Use as part of the grant closeout process to submit project outcomes and information submitted on the annual RPPR, except budget and plans for the upcoming year.
  • 120 days from the period of performance end date for the competitive segment.
  • Only the project director/principal investigator
    (PD/PI) or their PD/PI delegate can initiate
    RPPRs.
  • Only a Signing Official (SO) or PI (if delegated Submit by the SO) can submit the Annual, Interim, and Final RPPRs.
Interim RPPR
  • Use when submitting a renewal (Type 2) application. If the Type 2 is not funded, the Interim RPPR will serve as the Final RPPR for the project. If the Type 2 is funded, the Interim RPPR will serve as the annual RPPR for the final year of the previous
    competitive segment.
  • The data elements collected on the Interim RPPR are the same as for the Final RPPR, including project outcomes.

 

 

  • 120 days from the period of performance end date for the competitive segment.
  • Only the project director/principal investigator
    (PD/PI) or their PD/PI delegate can initiate
    RPPRs.
  • Only a Signing Official (SO) or PI (if delegated Submit by the SO) can submit the Annual, Interim, and Final RPPRs.

NSF and Technical Reporting

NSF requires project reports for all assistance awards. Information from these reports is used in annual reports to Congress to demonstrate the Foundation’s performance as mandated by the Government Performance and Results Act (GPRA) of 1993.

The below information related to NSF’s technical reporting requirements was extracted from the NSF Proposal & Award Policies and Procedures Guide. Please visit this link for further information on technical reporting requirements.

Types of Reports What? When? Who? Where
Annual Project Report
  • Annual Project
    Reports should
    address progress in all project activities, including any activities intended to address the Broader Impacts criterion that are not intrinsic to the research.
  • 90 days prior to the end of the current budget period.
  • NSF award PIs
Final Project Report
  • This report is not
    cumulative; it is the last annual report of the project and should be written specifically for the most recently completed budget
    period. Unless
    otherwise specified in the award.
  • No later than 120 days following the
    end date of the grant.
  • NSF award PIs

 
 A Project Outcomes Report for the General Public
  • This report serves as a summary, prepared specifically for the public, of the nature and outcomes of the project.
  • No later than 120 days following the
    expiration of
    the grant.
  • NSF award PIs

Related Resources

Cost Sharing

 

 

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