CUNY SPH is governed by IT security policies set by CUNY Central. These cover, among other things, user responsibilities, the CUNY policy on anti-virus software, accessibility, and web site privacy.
FERPA classifies protected information into three categories: educational information, personally identifiable information, and directory information. Educational information and personally identifiable information are considered Non-Public University Information by CUNY.
CUNY’s information security policies require all personnel to secure NPUI, which includes:
The CUNY Graduate School of Public Health and Health Policy (CUNY SPH) engages with external (non-CUNY) partners in carrying out its mission to “provide a collaborative and accessible environment for excellence in education, research, and service in public health, to promote and sustain healthier populations in New York City and around the world, and to shape policy and practice in public health for all.” Our non-CUNY partners may, under certain circumstances, require access to non-public SPH electronic materials in order to carry out joint projects. This will require that they obtain a temporary SPH email and/or domain account.
SPH domain accounts are required for access to SPH computers, printers, data center, and SharePoint. An SPH email account may be requested if the nature of the work requires all email communication to remain within the CUNY domain.
Requests to provide non-CUNY partners with SPH email and/or domain accounts must be made by an SPH employee/project sponsor by completing the SPH Person of Interest (POI) Email and Domain Account Request Form (https://sharepoint.sph.cuny.edu/admin/_layouts/15/DocIdRedir.aspx?ID=GSPHHP-1229388126-396). A POI is a non-employee and non-CUNY student who requires access to a CUNY resource. Requests must be approved by the sponsor’s supervisor, the School’s Chief Information Officer (CIO) and the Senior Associate Dean for Administration or designee. If approved, an SPH email and/or domain account will be granted for the remainder of the current fiscal year (July 1 – June 30), subject to annual renewal.
All new hire requests (Tax-levy, and RF) must be submitted to HR using the SharePoint Position Request form.
Submitting the form initiates the on-boarding process. The following workflow is processed:
Once on-boarding is complete, notifications are sent to:
Currently under development – ETA Winter 2018
Student on-boarding is initiated by the Admissions Office (link) and is conducted in batches. On-boarding begins 1 month before the start of a regular semester (Fall, and Spring), and 2 weeks before the start of the Summer term.
The following workflow is processed for every batch of students –
Students are off-boarded on graduation or withdrawal from SPH programs. The following workflow is processed –