Tips on Complying with NIH Public Access Policy
Upon NIH Award Acceptance:
- Communicate with all potential authors who may publish as a result of your grant award. They must comply with the NIH Public Access policy. They should keep you informed of their manuscripts resulting from your award.
- Designate a specific person to be the point of contact that ensures that all manuscripts move through the PMC submission process.
- Ensure that all potential authors have MyNCBI accounts, linked to eRA Commons. For a step-by-step MYNCBI guidance, go to https://www.ncbi.nlm.nih.gov/books/NBK53595/
- Review the journal’s Instructions to Authors for any specific information related to the NIH Public Access Policy.
- Make sure the journal knows the NIH funds the research described in the manuscript. (Acknowledge the specific institute(s) that funds the research.)
- Clarify with the journal whether they will deposit the final manuscript into PMC on your behalf or if you need to do this using the NIH Manuscript System. https://publicaccess.nih.gov/submit_process.htm
- Learn the steps you need to take to complete the manuscript submission process: https://www.nihms.nih.gov/db/sub.cgi?page=faq and https://www.youtube.com/watch?v=NROwOdAieG4andfeature=youtu.be
- Initiate the submission process immediately after your manuscript is accepted for publication. Even if the publisher posts the paper directly, the NIH awardee is still the responsible party. Timing is vital to comply with the policy and avoid award delays.
- If you are an author but not the PI, notify the PI or designated person that you are working on a manuscript so that s/he can follow its progress.
The PI has the ultimate responsibility for ensuring deposit of all peer-reviewed publications resulting from NIH funding into PubMed Central (PMC). Publications not in compliance with the policy will delay issuance of the notice of grant award.