COVID-19 Resources for Faculty and Staff

CUNY SPH will safely reopen campus for the fall 2021 semester. Below are information and resources compiled for faculty and staff as they return to campus and in-person work.

two employees at work wearing face masks and bumping elbows

Returning to Campus

Vaccine Verification

As of August 16, 2021, all faculty and staff coming to any CUNY campus will need to show proof that they have been fully vaccinated (defined as 14 days beyond the last vaccination shot). If you are unvaccinated, or do not want to show proof, you will need to show a negative COVID-19 test result from within the prior seven days.

  1. To show proof of vaccination, go to CUNYfirst, click on the “Vaccination Verification” link, indicate the type and date of your last vaccine, upload a copy of your vaccination card and, if vaccinated in New York State, a copy of your New York State Excelsior Pass. Once uploaded, HR will review and approve your status, or be in touch with you if there are any questions about your documentation.
  2. To check your approval status,” login to your CUNYfirst account. If your vaccination records have been approved, download or refresh your Everbridge application on your smartphone to access the VaxPass. Follow the detailed instructions. Have the VaxPass Access Approved confirmation open on your smartphone and ready for review by the CUNY screener when entering the CUNY SPH or any CUNY location. You will also need your CUNY ID card. (Find a helpful VaxPass Q&A here.)
  3. It is recommended that you take a photo of your vaccination card and/or sign up for the Excelsior Pass (for those vaccinated in New York State) as backups.

Student Who Are Also Employees

If you are registered as a CUNY student at CUNY SPH or another CUNY school, your student status supersedes your employee status, and your vaccination records will need to be approved by the Location Vaccine Authority (LVA) liaisons at the campus where you are enrolled. You can reach out the LVA at the campus where you are a student. See the LVA roster here.

Testing Requirements

If you are not vaccinated, or if you have not uploaded your vaccination records to CUNYfirst, you will need to get a COVID-19 test at one of the 20 CUNY testing sites. See below for details on testing.

CUNY COVID-19 Testing: We encourage everyone to get vaccinated, but for those who are not, CUNY has retained Applied DNA Clinical Labs LLC (ADCL) to provide COVID-19 testing at 20 sites throughout the University.

Starting on Monday, August 9, all faculty and staff who did not provide proof of vaccination in CUNYfirst were sent an email from CLEARED4 (The health verification management system retained by ADCL), with the subject line “Welcome to safeCircle at CUNY,” describing how to enroll in the testing program. Be sure to check all your email accounts, including personal ones, that may be linked to CUNYfirst. Once registered, participants receive an overview of the program and instructions on how to proceed with making an appointment for an available time at the most convenient CUNY testing site. Appointment scheduling, test results, and other communications will flow through the CLEARED4 platform.

ADCL uses a PCR test with a nasal swab that is less invasive than the longer-stemmed swabs used elsewhere, but that is still highly sensitive and designed to detect the virus before a person becomes symptomatic and can begin spreading it.

Test results will be processed within 24 hours (48 hours on weekends). Test results will be sent via email.

For more information about CUNY’s COVID-19 testing program, please see the Testing FAQ.

Policies and Procedures for Returning to Campus

(1) Upon entering the building lobby, you will be required to complete a temperature screening.

(2) Once you clear the temperature screening, please report directly to one of the SPH Public Safety stations on the ground, 5th, 6th, or 7th floors. You will be asked to present proof of vaccination against COVID-19 or a negative COVID-test, taken within the past seven days, along with a picture ID.

  • You may present the Excelsior pass, or other proof of vaccination, pending University policies and procedures. Upon confirmation of vaccination, Public Safety will reactivate your ID card.
  • If you do not have proof of COVID-19 vaccination, you must present a negative COVID-19 test result from within the past seven (7) days, each time you enter campus. Upon confirmation of a negative COVID-19 test, your ID card will be activated temporarily for a maximum of seven days, (depending on the date of your last negative COVID-19 test).

(3) While on campus:

  • You will be required to wear a face covering regardless of your vaccination status, especially whenever you are less than six feet apart from others. You may wear your own face covering, or you will be provided with one by Public Safety.
  • You will be expected to carry your CUNY ID at all times.
  • Please continue to practice good hygiene while on campus (e.g. frequent hand sanitizing, hand washing and wiping high contact surfaces before and after use).
  • Please be aware that no food deliveries will be allowed inside the building.
  • Please refrain from gathering and congregating in hallways and other common areas.

(1) Dispose of single use face coverings (e.g. disposable surgical masks) in trash receptacles.Cloth masks should be washed thoroughly with soap and water for your personal re-use.

(2) If you test positive for COVID-19 through a diagnostic test within ten days after leaving campus, please immediately notify Dean Ayman El-Mohandes (ayman.elmohandes@sph.cuny.edu ) or Chief of Staff Doris Suarez (doris.suarez@sph.cuny.edu). This information will be treated confidentially.

Other Resources

Please see the COVID-19 Information Technology Resources page for information on how to contact the Helpdesk, obtaining hardware and software for distance teaching, communication and cloud storage services, Blackboard and Zoom resources, etc.

Please click here for guidance on research continuity during the COVID-19 pandemic.

Counseling services for tax-levy employees

For faculty and staff experiencing heightened anxiety, CUNY’s Employee Assistance Plan (EAP) is available to help. CUNY’s EAP may be reached at 1-866-327-2400 or https://members.deeroakseap.com/.

Counseling services for Research Foundation employees

For help with feelings of stress or anxiety about these events, contact RFCUNY’s Employee Assistance Program (EAP) at: https://members.healthadvocate.com/Account/OrganizationSearch

Wellness Resources for everyone

Please refer to this page for additional wellness resources.

If you need to make purchases related to COVID-19 response, these should be made through CUNYfirst on tax levy funds. CUNY has requested that COVID-19 expenses be tracked separately, for potential reimbursement.

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