Office Supplies and Mail

As of August 25, 2022, all requests for general  office supplies, inter-campus mail, federal mail and FedEx will be handled by Velvet Brown. Please consult your department, institute, or center supervisor and administrator for the purchasing of other goods and services.

Obtaining and ordering school-wide supplies

Please submit a request to Velvet Brown (velvet.brown@sph.cuny.edu) for general office supplies (post-its, staplers, pens, etc). She will notify you when your materials will be ready for pick up.

Other general office items may be ordered periodically upon request, permitting they are on Proftech and under the New York State contract. All order requests must be made by Thursday at 12:00 PM, as orders are placed weekly on Mondays. This allows enough time for the product to be researched and answer questions.

Make sure that you clearly specify the product and quantity that you require. Requesters may use www.staples.com to search for products. Please note that not all types of items (such as laptops, shredders, etc.) may be ordered under the category of general office supplies. Additionally, not all items listed on www.staples.com are available for purchase via this mechanism.

General requirements for packages

Standard Packages

All packages (and other mail) are delivered to the 7th floor. Velvet Brown will notify you when a package is received and place it in the mail room area or cubicle 728B outside the mail room area. It is your responsibility to arrange for the transport of the item to your work area. If assistance is needed, the Facilities Department will provide it. Small (USPS, FedEx, UPS, DHL, etc.) packages may be received/signed for by SPH.

Large Packages

A request to have a large item delivered must be sent via email to the Facilities Department (facilities@sph.cuny.edu) and Velvet Brown (velvet.brown@sph.cuny.edu) least one week prior to the expected delivery date.  Items that are cleared are provisionally stored on the 7th floor. You must make arrangements necessary to retrieve the item within 24 business hours, since we do not have the space to store packages for long periods of time.

General Note Regarding Packages

All mail items sent and received must be appropriately addressed to the receiver, sender, and CUNY SPH work-related.

Mail via USPS

Self-service USPS
Mail is delivered by the USPS, once a day Monday – Friday. Mail may be picked up at the 7th floor mailroom area from individual mailboxes. For employees without mailboxes, mail is placed in their departmental mailboxes. We appreciate you checking your mailboxes at least once a week.

Outgoing letter size USPS mail may be deposited in the mailroom bin labeled “Outgoing Mail”.

Letters that do not have postage but are being sent to another CUNY Institution, will have postage applied by SPH for mailing. We are currently not equipped to carry USPS supplies; for items larger than letter size, please visit the nearest Post Office.

If you have questions regarding sending large quantities of mail or bulk mail, please contact Velvet Brown (velvet.brown@sph.cuny.edu).

Addressing your envelopes as follows helps to avoid delays in sending mail via USPS:

Return Address

Name of Sender
CUNY Graduate School of Public Health and Health Policy
Street Address or Post Office Box Number
City, State and ZIP code

Recipient Address

Name of Recipient
Organization
Street Address or Post Office Box Number
City, State and ZIP code

If you have any questions regarding the USPS mail, you may contact velvet.brown@sph.cuny.edu.

Mail via UPS

Full-service UPS
To send a package or letter via UPS, contact velvet.brown@sph.cuny.edu. Approval will be needed to send the requested package, at least 48 hours in advance of your expected shipping date. An acknowledgment of the request will be sent within 24 hours. There are costs associated with shipping via UPS. The costs depend on the shipment category. Senders need to justify the expense with an official memo at the time of reconciling purchases.

You will need to provide the following information for sending packages via UPS:

Recipient Information

  • Country/Location
  • Company
  • Contact name
  • Address 1
  • Address 2
  • ZIP
  • City
  • State
  • Phone number

Package and Shipment Details

  • Ship date
  • Number of packages
  • Weight in lbs.
  • Declared Value (Postal Insurance in U.S. Dollars)

Mail via Intercampus Service

Self-service inter-campus mail
Mail is delivered by a CUNY courier on Tuesdays and Thursdays. Mail may be picked up at the 7th floor mailroom area in individual mailboxes. For employees without mailboxes, parcels are placed in their department mailboxes. Letter sized parcels may be sent by labeling them “Inter-Campus Mail” and placing items in the “Outgoing Mail” bin in the 7th floor mailroom area. Parcels do not need postage. In order to mail parcels that are larger than letter-size, senders must email velvet.brown@sph.cuny.edu 48 hours before the expected pick up date in order for this to be communicated to CUNY Central. (The courier may not be able to pick up larger packages that require a hand truck without 48 hour notice.)

Addressing your envelopes as follows, helps to avoid delays in sending mail via Inter-Campus:

Return Address

Name of Sender
Street Address or Post Office Box Number
City, State and ZIP code

Recipient Address

Name of Recipient
Street Address or Post Office Box Number
City, State and ZIP code

If you have any questions regarding inter-campus mail, you may contact velvet.brown@sph.cuny.edu.

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