Office Supplies and Mail

Office Supplies and Mail

The Dean’s Office handles all tax-levy requests for general office supplies, inter-campus mail, federal mail and FedEx. Please consult your department, institute, or center supervisor and administrator for the purchasing of other goods and services.

There are no direct cost to the requester in obtaining general office supplies. At this time there are no electronic forms. To obtain school-wide office supplies please email mail@sph.cuny.edu.

Please submit a request to Paulo Lellis (paulo.lellis@sph.cuny.edu) for general office supplies (post-its, staplers, pens, etc), allowing 24 hours for acknowledgment of your request. Please allow at least an additional 48 hours to obtain your materials.

Other items may be ordered periodically upon request, permitting they are on Proftech and under the New York State contract. All order requests must be made by Thursday at 12:00PM, as orders are placed weekly on Mondays. (This should allow for enough time for the product to be researched and any questions answered by Friday at 5:00PM for the order to be placed on Monday.)

Make sure that you clearly specify the product and quantity that you require. Requesters may use www.staples.com to search for products.  Please note that not all types of items (such as laptops, shredders, etc.) may be ordered under the category of general office supplies. Additionally, not all items listed on www.staples.com are available for purchase via this mechanism.

Standard Packages

All packages (and other mail parcels) are delivered to Jerry Diaz (cubicle 728A outside the 7th floor mailroom area). In Jerry’s absence, packages will be delivered to Paulo Lellis or Jeanette Rodriguez (Room 724). Small (USPS, FedEx, UPS, DHL, etc.) packages may be received/signed for by SPH. Small packages are stored for 48 business hours in room 724 for pick up between 8 a.m. – 4 p.m. on Monday – Friday. Recipients are contacted via email by Jerry Diaz regarding packages delivered for them.

 

Large Packages

A request for permission to have a large item delivered must be sent via email to the Facilities Property Specialist (facilities@sph.cuny.edu) and the Dean’s Office (mail@sph.cuny.edu) at least one week prior to the expected delivery date. An acknowledgement of the request is made within 24 hours. Approval or denial of delivery of a potential item is provided within 48 hours.  Items that are cleared will be stored in the 7th floor pantry for 24 business hours only. It is the responsibility of the recipient to arrange for the transport of the item from the pantry to their work area.

 

General Note Regarding Packages and Parcels

All mail items sent and received at CUNY SPH must be work related.

Mail is delivered by the USPS, once a day Monday – Friday. Mail parcels may be picked up at the 7th floor mailroom area from individual mailboxes. For employees without mailboxes, parcels are placed in their supervisors’ mailboxes.

Outgoing letter size USPS parcels may be deposited with Jerry Diaz (cubicle 728A outside the 7th floor mailroom area). In Jerry’s absence, outgoing letters and small parcels may be deposited with Paulo Lellis or Jeanette Rodriguez (Room 724).

Letters that do not have postage but are being sent to another CUNY Institution, will have postage applied by SPH for mailing on the next day. We are currently not equipped to carry USPS supplies; for items larger than letter size, please visit the nearest Post Office.

Addressing your envelopes as follows, helps to avoid delays in sending mail via USPS:

(Return Address)
Name of Sender
CUNY Graduate School of Public Health and Health Policy
Street Address or Post Office Box Number
City, State, and ZIP code

(Recipient Address)
Name of Recipient
Organization
Street Address or Post Office Box Number
City, State, and ZIP code

If you have any questions regarding the USPS mail, you may contact mail@sph.cuny.edu.

To send a package or letter via FedEx, you may contact mail@sph.cuny.edu. To send the requested package, approval will be needed at least 48 hours in advanced of your expected shipping date. An acknowledgment of the request will be sent within 24 hours. There are costs associated with shipping via FedEx. The costs depend on the shipment category. Senders need to justify the expense with an official memo at the time of reconciling purchases.

You will need to provide the following information for sending packages via FedEx:

Recipient Information:
Country/Location
Company
Contact name
Address 1
Address 2
ZIP
City
State
Phone number

Package & Shipment Details
Ship date
Number of packages
Weight in lbs.
Declared Value (Postal Insurance in U.S. Dollars)
Service type (First Overnight, Priority Overnight,  Standard Overnight,  FedEx 2Day AM, FedEx 2 Day, FedEx Express Saver,  FedEx Ground, FedEx First Overnight Freight,  FedEx 1Day Freight, FedEx 1Day Freight, FedEx 3Day Freight).

If you have any questions regarding FedEx mail, you may contact mail@sph.cuny.edu.

Mail is delivered by a CUNY courier on Tuesdays and Thursdays. Mail parcels may be picked up at the 7th floor mailroom area in individual mailboxes. For employees without mailboxes, parcels are placed in their supervisors’ mailboxes. Letter sized parcels may be sent by placing items in the “Outgoing Inter-Campus” mail bin in the 7th floor mailroom area. Parcels do not need postage. In order to mail parcels that are larger than letter-size, senders must email mail@sph.cuny.edu 48 hours before the expected pick up date in order for this to be communicated to CUNY Central. (The courier may not be able to pick up larger packages that require a hand truck without 48 hour notice.)

Addressing your envelopes as follows, helps to avoid delays in sending mail via Inter-Campus:

(Return Address)
Name of Sender
Street Address or Post Office Box Number
City, State, and ZIP code

(Recipient Address)
Name of Recipient
Street Address or Post Office Box Number
City, State, and ZIP code

If you have any questions regarding inter-campus mail, you may contact mail@sph.cuny.edu.