Computer and other equipment purchased with tax-levy, non-tax-levy and grant and contract funds administered through the Research Foundation (RF-CUNY) is considered CUNY property and subject to asset management requirements. Unless you bought the device with your personal funds and did not seek reimbursement from CUNY or the RF, it is CUNY property.
SPH adheres to the CUNY Capital Asset Policy which requires all Colleges and Schools to track property ‘from cradle to grave’ – through acquisition, receipt, distribution, and disposal/return — in accordance with University guidelines and regulatory requirements. As part of this process, new property must be tagged, custodians must be recorded. Changes in location and disposition must be tracked, and a physical re-inventory of each item must be conducted annually. Colleges and Schools are required to meet an annual inventory threshold or be subject to financial penalties. The allowable threshold of items not found (NFD) is the lesser of $300,000 or 5% of the total asset value.
SPH utilizes the CUNYfirst Asset Management System to track and record assets and to conduct an annual physical re-inventory. SPH follows the procedures outlined in the Property Management Manual and CUNYfirst Asset Management Quick Reference Guide.
Effective asset management requires on-going collaborative between individual faculty and staff, academic departments, centers, institutes and various administrative departments and offices, most notably Purchasing, Facilities, IT, Public Safety and HR.