POSITION: GRANTS ASSISTANT
ORGANIZATION: GRANTS MANAGEMENT OFFICE, THE COMMONWEALTH FUND
POSTING DATE: June 7, 2016
SUMMARY: The grants management office provides administrative and financial management support for all of the Commonwealth Fund’s grantmaking activities. Grants management is centralized with many of the administrative responsibilities shared with the program staff who support each program area. The grants management department comprised of three staff members is engaged in all aspects of the Fund’s grant making process, including budget planning, program planning, project development, financial and compliance monitoring, completed grant reporting and evaluation, and historical archiving of completed grant materials. Reporting to the Vice President, Grants Management, the Grants Assistant works and cross-trains with his/her counterpart to support efficient and effective grantmaking operations at the Fund. The Grants Assistant shares responsibility with the counterpart for administration of the Fund’s grants management system, FoundationConnect, an application built on the salesforce.com platform. Candidates for a grants position should be excited about using technology as a tool to streamline processes and improve organizational performance. There is great opportunity to take initiative and serve as an internal consultant to other departments, and to build additional CRM (customer related management) system programming and management skills.
Grants Management Office
- Responds to general inquiries from the public and from prospective grantees which come in via online portal, e-mail, mail, and telephone.
- Schedules and coordinates the board cycle and small grant meetings and distributes all related materials in advance of the meetings.
- Conducts due diligence on potential grantee organizations, including compliance and legal review, with support from the vice president.
- Records discussion notes at Small and Board grant meetings. Also ensures that grant records are coded correctly.
- Prepares and distributes the draft Board Book, in coordination with communications staff, for executive management team review prior to each Board meeting.
- Ensures that each electronic grant record is complete, with all required documentation throughout the grant period and when ready to archive as a completed grant.
- Following board and small grant approval, prepares award letters and agreements, coordinating with program staff on payment and reporting schedules.
- Manages the Fund’s Completed Grant Reporting process for annual executive management team review and rating.
- Closes out grant records according to established procedures when the funded project is completed and all narrative and financial reporting requirements have been met.
- Serves as a resource to Fund staff, providing technical assistance proactively and as needed.
- Support bi-weekly grant check request and processing, including preparation of related correspondence.
- Processes grant checks on a bi-weekly basis. Maintains vendor records for the Controller’s office.
- Reconciles grants management grant balances in Foundation Connect with Controller’s office balances from the general ledger. Prepares annual overview of grant transactions in preparation for the Fund’s annual audit.
- Prepares Annual Report grants list for publication on The Commonwealth Fund website, as well as the expenditure responsibility statements for The Commonwealth Fund tax return.
Electronic Records Management and System Administration
- Assists the Vice President with long-range planning, task analysis, procedures development, maintenance and implementation of Foundation Connect system.
- Works with the grants management team and Rockefeller Archive Center staff to help develop new procedures for archiving digital grant records as digital archiving practices evolve.
- Works with and trains teams from different departments to expand the use and functionality of the database. Examples include the publications tracking system and the online international fellowship applications. There will be numerous opportunities for the grants assistant to be involved in development and project management of new CRM functionality.
- Maintains integrity of electronic grant records, including having primary responsibility for quality control and data integrity. This work will include utilizing software tools as well as developing guidelines for maintaining information electronically whenever appropriate.
- Takes on and completes special projects as assigned by the Vice President, Grants Management.
- Cross-trains with the other grants assistant in the Grants Management Office and may be asked to provide program assistance to program officers as needed due to staffing transitions.
- The Fund’s philosophy on successful performance in the job includes the willingness on the part of all staff members to handle any assignment necessary to further the goals of the institution. This may include taking on responsibility for other program areas or departments if the need arises.
QUALIFICATIONS: Bachelor’s Degree and one to two years of demonstrated office experience or some equivalent combination of undergraduate work and office experience are required. Excellent written and oral communication skills are necessary. Strong computer skills are expected and required. Excellent Microsoft Excel skill and knowledge of the salesforce.com database are a plus. Candidate must be detail-oriented and have demonstrated strong organizational and administrative skills. Candidate must be able to work on multiple tasks, work with schedules and work under tight deadlines. Candidate must have good judgment and the ability to act independently within standard guidelines. Flexibility and skill in working as a team member are a must as this is a highly demanding, multiple-task environment with changing priorities. The Fund has a relatively small staff, and judgment, integrity, and the ability to listen with sensitivity to others are traits that are particularly important in an organization of the Fund’s size, where teamwork is essential to effectiveness. The ability to work collegially with a variety of Fund staff and interest in and strong commitment to the Fund’s mission and grants programs are key qualifications.
COMPENSATION: Commensurate with background and experience. The Fund offers an excellent benefits package (medical/dental insurance, life/disability insurance, pension plan, tuition reimbursement, ample vacation and lunch in staff dining room).
ORGANIZATION DESCRIPTION: The Commonwealth Fund is a private foundation that aims to promote a high performing health care system that achieves better access, improved quality, and greater efficiency, particularly for society’s most vulnerable, including low-income people, the uninsured, minority Americans, young children, and elderly adults. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. An international program in health policy is designed to stimulate innovative policies and practices in the United States and other industrialized countries. The Fund has an endowment of $750 million, and an annual budget of $35 million.
HOW TO APPLY: Send resume and cover letter via e-mail to: firstname.lastname@example.org
Director of Administration
The Commonwealth Fund
One East 75th Street
New York, NY 10021-2692
POSITION: Continuing Education Project Manager, Office Of Sr. Univ Dean For Academic Affairs
ORGANIZATION: City University of New York
POSTING DATE: June 9, 2016
SUMMARY: The City University of New York seeks a Continuing Education Project Manager to coordinate a new occupational training initiative. The project manager, under the supervision of the assistant director for continuing education and exercising substantial independent judgment, will coordinate a new initiative training community health workers in a variety of content areas. The manager will work closely with staff from the NYC Department of Health and Mental Hygiene, who have expertise working with this crucial and emerging workforce. The main role of the manager will be to coordinate the operations of a robust training calendar that includes one large conference, four medium-sized convening, four small convening, and 31 single-day training. The manager will be responsible for booking space, managing food orders, contracting with instructors, and other event-related tasks. The position is guaranteed through the end of October, with the possibility of continuing through 2018 based on performance.
- Ensures all events run smoothly;
- Tracks attendance at all events;
- Maintains detailed records of events, all project activities, and expenditures. Provides detailed reports on these topics each month;
- Works with the financial department to bill for services, supplies, and personnel;
- Liaises with CUNY colleges who will host the events;
- Schedules and leads site visits;
- Recruits instructors for the training;
- Develops and implements participant satisfaction surveys for events;
- Dialogues with NYCDOHMH to verify that training curricula and event agendas meet the needs of the workforce; and
- Assists the assistant director for continuing education and other departmental staff, as needed
QUALIFICATIONS: CORE TASKS AND COMPETENCIES:
- Superior problem solving skills;
- Strong attention to detail;
- Ability to create simple, efficient operational plans;
- Ability to develop and monitor project budgets;
- Clear and direct written and verbal communication;
- Ability to meet deadlines; and
- Ability to recruit qualified teaching staff and monitor their work.
- Possession of the core competencies determined to be required at the time of hire; AND
- A Bachelors’ Degree in a directly related field of study from an accredited institution, and no fewer than three years of progressively responsible experience of related work; OR
- A Master’s Degree in a related field of study from an accredited institution, an appropriate certification of specialization, and two years’ experience performing related work; OR
- Equivalent education and experience in a related field and a record of significant accomplishment.
- Experience with healthcare sector trainings, especially emerging titles like community health workers.
- This position is guaranteed through October 2016, with the possibility of continuing through 2018 based on performance.
HOW TO APPLY: Follow this link: https://www.rfcuny.org/careers/postings?pvnID=VA-1605-001195
POSITION: Adjunct Faculty
ORGANIZATION: Department of Health and Nutrition Sciences at Brooklyn College
POSTING DATE: June 14, 2015
SUMMARY: We are hoping to find a DPH student interested in and willing to teach an undergraduate course in the second summer session; the course focuses on Health Services and Organization. Professor Robert Padgug, the person who was going to teach the course, suddenly became very seriously ill and has had to withdraw from teaching. He is willing to share his complete set of course materials, including slides. The course textbook has been ordered. 25 students are enrolled. The course begins July 13 and ends August 18. The course meets Tuesday and Thursday evenings from 6:10-9:45 PM.
QUALIFICATIONS: DPH student
HOW TO APPLY: Please contact David Balk at Dbalk@brooklyn.cuny.edu.
POSITION: Research Assistant
ORGANIZATION: CUNY—College of Staten Island
POSTING DATE: June 14, 2016
LOCATION: New York
SUMMARY: An Assistant Professor from CUNY—College of Staten Island, is seeking a Research Assistant. Her research is broadly in the areas of disability rights, neoliberal governance and social justice struggles in the context of South Asia. She is a faculty with visual impairment, and is looking for a Grad student (preferably Ph.D. student) to assist with research and to facilitate informational access.
You will be assisting with research pertaining to Disability Studies, International Development, Social Work, and the like. The position is for 15 hours a week at the rate of approximately $16 per hour, with health insurance and other CUNY benefits after three months.
Candidates who are interested in international development, social justice and disability/diversity studies can greatly benefit. This position is ideal for those who are interested in conducting research, or are interested in pursuing a career in academics or a profession in the Social Sciences.
1) Assist with accessing interdisciplinary research resources, conducting literature reviews, and editing.
2) Assist with grantwriting—searching grant databases and grant proposal editing.
3) Facilitate informational access as needed for teaching and research materials through operating blackboard and other occupational tasks. Assist with curriculum, student records, and other administrative duties as needed.
4) Assist with document conversion/scanning, visual formatting, editing, and with operating classroom technology when needed.
1) Background in the social sciences or humanities (current grad/PhD students strongly preferred).
2) Interest in disability studies, globalization, international development, and diversity issues strongly preferred.
3) Strong writing, research, and communication skills.
4) Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to use other online platforms to streamline work.
5) Strong organizational and time management skills.
HOW TO APPLY: Please contact Dr. Vandana Chaudhry with your Resume/C.V. via email at Vandana.email@example.com. For additional details, call (312) 451-3884 or (718) 982-3975.
The position opens soon.
POSITION: TRAINING COORDINATOR – PEER LEADERS [TEMP]
POSTING DATE: June 6, 2016
LOCATION: New York
SUMMARY: Health People is an award-winning peer educator-based chronic disease and HIV self-care education and prevention organization on the cutting edge of health reform. From its founding in 1990 as a women’s peer AIDS program to today, when it is poised to start very innovative programs under Health Reform and DSRIP, Health People has been a leader in educating and empowering low-income New Yorkers to effectively improve their health. Its programs in diabetes and asthma self-care, smoking cessation and HIV prevention and self-care all have had demonstrated results and Health People is a leader in new community programming.
Responsibilities: Through Health Reform and DSRIP, Health People has contracted with a local PPS (hospital and community partners) to recruit, select and train patients with Type 2 Diabetes and Medicaid to facilitate the Diabetes Self-Management Program (DSMP). We are seeking a temporary Training Coordinator to assist the Diabetes Program Coordinator with the following responsibilities:
- Schedule & Interview participants (Collect and organize applications)
- Plan & Manage Trainings:
- Develop & coordinate with sites
- Schedule & manage logistics (dates, times, locations, materials, food, etc.)
- Prepare materials
- Communicate with trainers and participants to ensure arrangements are made
- Maintain updated curriculum and training records
- Organize, track and report training
- Enter Data in various systems and documents
- Prepare, facilitate and monitor evaluations
- Maintain and order supplies for trainings
- Other responsibilities may be required
- Excellent organization skills
- Highly detail-oriented
- Great written and oral communication
- Quick learner
- Able to both work with a team and/or independently
- Goal-oriented / self-starter
Salary: Commensurate with experience, background and education
Schedule: Full-time for approximately 3 months
HOW TO APPLY: Please send brief cover letter and resume to Jamie Canton: JamieCanton@HealthPeople.org