June 7, 2016 | Job Opportunities

1

POSITION: GRANTS & PROJECT MANAGEMENT PROGRAM ASSISTANT

 ORGANIZATION: The Institute for Family Health

 POSTING DATE: June 2, 2016

LOCATION: NYC

SUMMARY: The Institute for Family Health is a mission-driven health organization with a rich history and expert leadership. Since 1983 we have grown from a small non-profit with four staff members to one of the largest community health centers in New York State, serving over 98,000 patients annually at 27 locations. The Institute is committed to high-quality, affordable health care for all. We strive for excellence at each of our 27 practices, while accepting all patients regardless of their ability to pay. We offer primary care, mental health, dental care, social work and many other services to patients of all ages. As a federally-qualified community health center (FQHC) network, we meet national standards for affordable, accessible, comprehensive health care services. In addition to operating health centers, we use our expertise and resources to address racial and ethnic disparities in health, advance the use of health information technology, and find innovative ways to improve care for diabetes, depression, women’s health, HIV and other priorities in the communities we serve. We also train health students and professionals at all levels. The Institute is committed to improving the health care system, particularly for individuals and communities who historically have had limited access to care. We engage in research to improve health care services, and participate in policy development at the local, state and national levels.

RESPONSIBILITIES: The Program Assistant will provide administrative support to the Planning and Development Department, specifically to the grants and project management office, which is responsible for managing numerous and diverse grant funded initiatives and special projects, ranging from capital renovations to health research, women’s health, chronic disease management, HIV/AIDS, family support services and health workforce training contracts, among others. S/he will:

  • Assist grant management office staff in management of 75 + active contracts and agreements, including: track and report on project progress and outcomes, prepare and submit program reports, complete grant related purchases and submit for payment, and prepare and file forms and documents to HR, Finance and other Institute departments;;
  • Support grants management office in efforts to streamline and improve grants management processes, including coordination with clinical and administrative staff throughout the organization;
  • Assist with grant renewals, including literature reviews, verifying facts, developing charts/tables, proofreading and submitting grant proposals/reports;
  • Assist with data pulls and analysis for grant reports and renewals, including learning to use our electronic health record-based reporting system and data mapping;
  • Maintain up-to-date grant records in our database;
  • Assist with departmental special projects, including: administration of the IRB, coordination of the Student Placement Program and Community Health Practicum, coordination of the Research Committee, coordination of the patient satisfaction surveys and completion of state filings for new sites and capital renovations;
  • Assist with mailings, outreach, reports, data entry and record keeping;
  • Provide general administrative support to the Planning & Development Department, to include: execute supply orders, record staff time for payroll tracking, balance monthly credit card statements, maintain general function of office space and equipment, schedule meetings and manage meeting space;
  • Perform other administrative duties as deemed necessary and/or appropriate by direct supervisor, Assistant Vice Presidents and Senior Vice President of the Planning & Development department.

QUALIFICATIONS:

  • Associate or Bachelor degree required;
  • One year work/internship experience required; 3 years related experience preferred;
  • Interest in health care and human services a must; experience in the field a plus;
  • Excellent organizational skills and attention to detail;
  • Exceptional written and verbal communication skills;
  • Ability to make informed and timely decisions, and use sound judgment to prioritize actions;
  • Able to work independently and juggle several projects at once with a spirit of flexibility and a positive outlook;
  • Ability to build internal and external relationships in order to achieve results;
  • Occasional flexibility in schedule, when required by project; including willingness and ability to travel to various organizational sites;
  • Strong customer service ethic and enthusiastic collaborator;
  • Strong computer skills, including knowledge of Microsoft Office Suite, particularly Outlook, Word, Excel and PowerPoint, experience with data management and Prezi a plus.

HOW TO APPLY: Please contact Nandini Shroff at nshroff@institute.org

 

2

POSITION: Project Coordinator

ORGANIZATION: Institute for Family Health

POSTING DATE: June 2, 2016

LOCATION: NYC

SUMMARY: The Institute for Family Health is a mission-driven health organization with a rich history and expert leadership. Since 1983 we have grown from a small non-profit with four staff members to one of the largest community health centers in New York State, serving over 80,000 patients annually at 26 locations. The Institute is committed to high-quality, affordable health care for all. We strive for excellence at each of our 26 practices, while accepting all patients regardless of their ability to pay. We offer primary care, mental health, dental care, social work and many other services to patients of all ages. As a federally- qualified community health center (FQHC) network, we meet national standards for affordable, accessible, comprehensive health care services. In addition to operating health centers, we use our expertise and resources to address racial and ethnic disparities in health, advance the use of health information technology, and find innovative ways to improve care for diabetes, depression, women’s health, HIV and other priorities in the communities we serve. We also train health students and professionals at all levels. The Institute is committed to improving the health care system, particularly for individuals and communities who historically have had limited access to care. We engage in research to improve health care services, and participate in policy development at the local, state and national levels.

RESPONSIBILITIES:

The Program Coordinator will support and coordinate contract activities and initiatives for the new Family Planning Services contract funded by Public Health Solutions/NYC DOHMH. Specifically, s/he will:

  • Serve as the primary point of contact for implementation of the family planning services program
  • Coordinate the scheduling of training sessions for front-line support staff on pregnancy intendedness screening and FPBP enrollment
  • Provide technical assistance to partner organizations following Institute-led training on enhanced family planning services
  • Assist project leadership in ensuring program deliverables are achieved on time and within budget
  • Facilitate program-related communication among program leaders and staff
  • Collaborate with project team to prepare required reports for funders

QUALIFICATIONS: Master’s degree in public health, or similar field

  • Minimum of two years of experience coordinating complex, grant- funded projects
  • Strong grasp of reproductive health and social justice issues
  • Excellent verbal, written, and facilitation skills communication skills
  • Experience working in a community health center setting preferred
  • Strong initiative and ability to work independently
  • Proficient with major office computer applications, including word processing, spreadsheets and email software programs

HOW TO APPLY: Please email resume and cover letter with salary requirements to Human Resources at hresource@institute2000.org.